Non-Disclosure Agreements
This may be divided in smaller chunks. What do you think?
What is a Non-Disclosure Agreement (NDA)?
A Non-Disclosure Agreement (NDA) is an agreement between a company and an employee/contractor that prohibits the employer/contractor from disclosing confidential information about the work in public.
Basically, with the NDA you agree that you won’t tell anyone what the NDA prohibits you to tell.
What could be confidential information:
- Business ideas
- The features a developer is working on
- The UI/UX of an upcoming app
- What kind of SAAS is being built
- how the SAAS solves certain problems
- Pricing structures
- Original code
- Recipes
- Prototypes, and others.
NDAs are different front he Non-Compete Clauses
Non-compete clauses prohibit competing on the market with the business you’ve been working for. NDAs prohibit disclosing information about it.
Sometimes there may be non-compete clauses in an NDA, and that’s fine.
Image with two columns and examples of NDA v. NCC
When should you sign an NDA?
If you are a business: Every time you don’t want some aspects of your project to be disclosed in public by your employees or contractors. You’ll want to have it signed as early as possible.
If you are an employee/contractor: It is fair to sign an NDA every time the business you’re working for asks that from you. Just make sure that the NDA is not too broad. More on that later.
What should each NDA contain?
The parties of the NDA. There are two parties - Disclosing Party and the Receiving Party.
The Disclosing Party is the one that discloses the information that should be kept secret.
The Receiving Party is the one that receives the information and should keep it secret.
Image: Disclosing Party (brain icon) ---> Receiving Party (mouth shut)
The dates. The NDA has a beginning and end date.
The NDA starts applying on the beginning date. From that date, the Receiving Party must not disclose the information.
The end date is the date from which the NDA does not apply and the information can be disclosed freely.
If there is no end date, the NDA applies indefinitely and the information must not be disclosed at any time. This can be changed only by an annexe to the NDA signed by both parties.
Image: a timeline
The information. The information to be kept secret is an essential part of the NDA. For better protection, describe it precisely.
It could be a list…
Screenshot of a list
Or a narrative description
Screenshot of a narrative description
It doesn’t matter how it is described, as long as both parties are clear with expectations.
Exclusions of the NDA. It describes in what situations the receiving party may use confidential information.
Return of information. When the contract ends, the receiving party should return the information to the disclosing party. It may mean the return of documents, USB drives, etc.
Governing law. If you the parties have a dispute, it will be resolved according to the governing law chosen by them.
NDA Red Flags
The following provisions should not be part of an NDA. They are a red flag for the receiving party and unfair practice by the disclosing party.
Unlimited terms. If the NDA applies forever it is a major red flag. It should typically apply for 2-5 years upon signing. In some cases, such as trade secrets (Coca Cola recipe, for example) it is reasonable to apply forever.
Too broad/general scope. The disclosing party may prohibit the disclosure of any information they find necessary, but if they want to prohibit the receiving party from disclosing anything, it may be a sign that legal issues are around the corner.
Intellectual Property Provisions. An NDA is not a place for IP provisions. Its job is to prevent disclosure of certain information, not to make IP arrangements.
Limitations of Liability and Indemnity. Its place is in a commercial contract, not an NDA.
Specific consequences. For example, “if you breach the NDA, you’ll pay $100k”. This is unenforceable unless the actual damages are easy to estimate at the moment of signing the NDA. In the case of a breach of an NDA, the court decides on the compensation amount and penalties - and no one else.
How to create an NDA?
There are three ways to create an NDA:
Write it yourself. You can write it from scratch or use a template.
Use an NDA generator. Here are some free generators you could use to generate your NDA:
Free Non-Disclosure Agreement Generator
Have a lawyer draft it for you. Aside from the NDA, you’ll get advice on it. Although more expensive and not always necessary, it is the best option, particularly for more complex projects that require more complex NDAs.